Hiring Virtual Assistants: Accomplishing More Without Working More Hours

hiring virtual assistants

As a business leader, you dream of the day when your company has a consistent stream of clients who are eager to work with you. However, as this comes into fruition and your business grows, the workload also increases and you can easily become bogged down by mundane tasks.

Bold plans and visions aside, if your business is growing too fast and you don’t have the right strategy in place, the outcome is often the same: FAILURE. In fact, it can be as disastrous as a business that never had a chance to take off.

Here’s the thing, regardless of how many extra hours and personal sacrifice you put in your business, you just won’t get everything done on your own. With this, you only have two choices: 1) adapt and delegate the tasks, or 2) let your company burn down as a one-man show.

Keeping Your Priorities Straight

In any type of business, there are some critical non-core tasks which can’t be pushed aside but can distract business leaders from doing what they do best—growing their business. However, most of the time, small- to medium-sized business owners are reluctant to hire more full-time employees because of the additional costs and responsibility that come with it.

If you are not yet ready to add members to your in-house team, but need to get more deliverables done as soon as possible, there is another option…

The Sustainable Solution

Practical business owners hire Virtual Assistants (VAs) instead of full-time office-based staff to release the burden of time-consuming administrative, technical, and even creative tasks. Doing this allows you to free up more time so you can work on business functions that directly affect your company’s growth without disregarding other aspects of the business.

In a nutshell, Virtual Assistants are professionals who can assist you with virtually anything! They can help you accomplish your day-to-day business tasks, and even manage your personal tasks so you can focus on what’s at hand. From administrative tasks down to sending Thank You cards or handling your travel bookings, a VA can take charge.

In other words, a Virtual Assistant is like a normal assistant, but works in a different location from your own business and communicates with you via computer and/or phone. Hence, your working relationship is “virtual.”

Advantages of Hiring Virtual Assistants

Here are the lowdowns on why you should hire a VA:

  • Save Time and Boost Productivity

Assigning repetitive mundane tasks to your VA will save your time and allow you to perform core business activities that generate profit and growth. Hence, this results in higher productivity.

  • Cost Savings

Hiring a VA is more cost-effective because it eliminates the need for a bigger office space, additional office equipment, and training. This also saves you from unforeseen employee costs.

  • Workforce Flexibility

You don’t have to tie yourself to long-term employment commitments. Instead, you can hire full-time or part-time Virtual Assistants who are ready to work with you whenever you need them.

  • Convenience

You will get to experience the benefits of having a personal assistant who is ready to attend to whatever request you may have. Also, you wouldn’t have to worry about additional HR and management work unlike when you hire an in-house staff.

  • Expanded skills

When you hire the right VA, you will have access to certain skillsets that your current staff do not have.

Tasks to Outsource to a VA

There is an endless list of tasks that you can outsource to a VA, but these are the most common functions of a VA:

  • General Admin Functions
    • Data management
    • Email management
    • Transcription
    • Data entry
    • Travel management
    • Documentation
    • Client database management
    • Project support
    • Research
    • Reporting
    • Phone calls
    • Customer service
  • Accounting
    • Invoicing
    • Cashflow reporting
    • Payroll
    • Reconciliation
    • Accounting Reports
    • General Accounting
  • Recruitment
    • General Recruitment
    • Headhunt
    • Conduct interviews
    • Reference checks
    • CV preparation
    • Reports

Final Thoughts

A do-everything-yourself approach NEVER works for a growing business. Spending too much time working on non-core tasks doesn’t really leave much time for thinking about the bigger picture and your growth strategy. By delegating tasks to your Virtual Assistants, you will have more headspace to analyse critical decisions and the direction of your company, as well as devise creative ways to level up your business.

Direct Sourcing Solutions has a pool of VAs that were carefully screened and have varying skillsets. So no matter what type of industry you’re in or what kind of tasks you need help with, we can surely provide you with a reliable professional that can support your business.

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